Abstract Guidelines

Both poster and oral presenters at the SAIP conference are invited to submit short papers for consideration towards the conference proceedings.

  • The SAIP Conference Proceedings use author supplied PDFs for its online publication.
  • Authors must prepare their papers in PDF format strictly following the A4 style templates for either Microsoft Word or LaTeX2e
    as provided on the conference website. ( see available guide and template downloads below )

Abstract Guideline Downloads (click to download) :

  1. Submission Guidelines - Paper ( general guidelines ) - See also on this page, below
  2. Submission Guidelines - Supervisor Agreement
  3. Submission Guidelines - Affiliation Abbreviations
  4. Submission Guidelines - Template Word
  5. Submission Guidelines - Template LaTex

The following points summarize the key issues you need to consider, or comply with,
when preparing your submission for the SAIP Conference Proceedings.

Aim and scope:

  • The purpose of the SAIP Conference Proceedings is to collect, in a volume, some of the latest,interesting and relevant research in physics and physics-related disciplines in South Africa and Africa.
  • The SAIP Conference Proceedings is published as a general collection rather than as a discipline-specific periodical with the expectation that all papers will fall within one of the recognised divisions of the SAIP.

Content guidelines:

  • Submitted papers are expected to contain evidence of some new results, to be free of plagiarism and to not unduly duplicate previously published material.
  • All papers should have sufficient physics content to justify being considered as a contribution to the proceedings.
  • Consideration will be given to research work undertaken within large collaborations e.g. SKA,ATLAS, ALICE, etc.
  • Review papers will not be considered appropriate for the conference proceedings.

Author responsibilities:

  • By submitting a paper, the author and all co-authors are assumed to agree with the terms and conditions as outlined in this document.
  • Only papers presented at the conference will be considered and an author or co-author must have presented the paper.
  • All submitted papers must be accompanied by a Paper Submission Form. If the corresponding author is a student, their supervisor must assist to complete and sign Part B of this Paper Submission Form.
  • Supervisors whose students submit papers will be required to act as reviewers.

Formatting guidelines and templates:

  • Templates (MS Word and Latex) are available on the conference website. ( see top of this page )
  • The Paper Submission Form can also be found there.
  • The PDF version of the short paper must be A4 size and 3-6 pages in total length.
  • Figures and table should be included in the appropriate places within the main text.
  • All poorly formatted papers not corresponding with the template, or papers which do not meet the length specification, or papers without correctly completed Paper Submission Forms, will be withdrawn from further consideration.
  • Authors must take care to format their papers using the template.

Review procedure:

  • After the submission deadline the PDF of each paper will be distributed to reviewers
  • At least two subject specialists will be chosen to review and report on each short paper
  • A final decision, or a request for revision, will be communicated to the corresponding author.
  • The call for reviewers will be under taken twice for each paper. At that point, if no suitable reviewers have been found, the paper will be rejected due to lack of review.

Once all the necessary corrections have been made to the accepted papers,
the proceedings will be made available for downloading from the conference website.